A Step-by-Step Guide to Planning a Great Company Holiday Party

The holiday season is a wonderful opportunity to celebrate your team’s achievements and foster a sense of community within your organization. A well-planned event can boost morale, strengthen relationships, and create lasting memories. Here are a few tips to help make that happen.

Set a Budget

Establishing a budget early on will help you make informed decisions. Consider all potential costs, including:

  • Venue rental (if not celebrating at the office)
  • Rentals (Table, Tents, Chairs, Lighting, etc.)
  • Catering
  • Decorations
  • Entertainment
  • Gifts or prizes
  • Invitations

Choose the Right Day and Time

Timing is crucial during the busy holiday season. Consider scheduling your event during off-peak times to ensure better attendance. Early December or the first week of January might work best.

Select a Venue

The venue should align with your event’s size, theme, and atmosphere.

  • Office space for a informal gathering
  • Restaurants for a more relaxed dining experience
  • Event halls for larger parties with entertainment
  • Outdoor spaces for a festive atmosphere

Choose a Theme and Activities

A theme can add excitement to your event. Here are a few to consider:

  • Winter Wonderland
  • Ugly Sweater Party
  • Masquerade Ball
  • Red and Green Color Theme

Activities could include:

  • Secret Santa gift exchanges
  • Awards ceremonies
  • Photo booths or 360 experiences (Check out Triangle Twirl)

Decorations and Ambiance

Create a festive atmosphere with decorations that align with your theme. Think about lighting, table settings, and seasonal décor. Consider using branded elements to reinforce your company’s identity.

Catering and Refreshments

Food and drinks are crucial to a successful event. Decide whether you want a sit-down dinner, buffet, or cocktail-style event. Also be sure to consider dietary restrictions and preferences by offering a variety of options, including vegan and gluten-free choices.

Entertainment

Keep your guests entertained with live music, a DJ, or other forms of entertainment. You might even consider hiring a speaker or comedian to bring some laughs, or activities like karaoke, games, or a raffle.

Send Invites Early

Once you have the details nailed down, send out invitations early. There’s no party without the people, so send out that email blast or text early!

Corporate Holiday Party Planning Help

We understand the amount of energy it takes to plan a corporate event, so let us be your trusted advisors. Consider renting from J&J Tent and Party Rentals. Check out our custom tentstableschairslighting options, and more, and get ready for an incredible time! Contact us at (919) 977-3691.

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