How Long It Takes to Reschedule Wedding Vendors

Vendor Booking Timelines and Tips

If your wedding has been cancelled due to COVID-19 or maybe you’ve just gotten engaged, you’ll need to plan ahead when re-reserving or reserving wedding vendors and venues. This article touches upon the main types of vendors brides and grooms use and the time needed to reserve each.

Normally, the best time to schedule vendors is during the slow months of December through February because it’s the usual downtime for wedding vendors. However, considering the fact that everyone is under stay-at-home orders in most states, getting in touch with a wedding vendor shouldn’t be too difficult.

If you’re rescheduling with a vendor, make sure you mention that in your voicemail and email to them. You’ll want to ask for an addendum to the current contract with a new date listed or you’ll want a new contract drawn up for the new wedding date. As wedding vendors tend to fill up quickly, take to the phones quickly to ensure that you land your top choices for your new wedding date.

Different Turnaround Times Among Vendors

Keep in mind that some vendors may take longer to book than others. For example, a caterer may take longer because you’ll need to meet with them and schedule tasting with them and other rival caterers to determine which one suits best for your wedding and taste. There may be downtime from initial consult to quote to tasting to proposal to contract signing. Travel to these appointments may take time as well, especially if you’re planning a wedding out of town.

Some wedding planners estimate that it could take from two to six months to book some vendors such as caterer, photographer, florist, wedding planner, and venue. Quotes and proposals sometimes take longer than most would expect, especially during this difficult time when companies are reeling from financial loss due to mass cancellations.

Sign the Contract and Put Down a Deposit

If you’ve found the vendor of your choice, reserve, sign, and put down a deposit as soon as you can because reschedule dates are filling up fast for fall and winter weddings. Once your deposit is paid, you can rest assured that the new wedding date is yours. It all depends on the availability, too, of other key vendors you’ll need for the same date.

Wedding Tent Rentals

If you choose to move the celebration outside, consider renting a wedding tent from J&J Tent and Party Rentals. We’ve got a wide variety of tents and accessories to fit your wedding and reception. Outdoor weddings are all the rage in the fall months. Even some winter brides prefer outdoor weddings in the colder months. We have portable heaters that can help keep your guests comfortable and warm. Also, consider renting linens, lighting, staging, and audio equipment from us. Basically, we have everything you need for an outdoor wedding except for food, the cake, and the dress.

In light of the current COVID-19 crisis, we make it easy for our current customers to reschedule their weddings. Rescheduling a wedding can be overwhelming, so we make it easy for our customers without the worry of added fees and frustration.

Want to learn more about fall and winter weddings? We’ve compiled our research into a few blog articles about these popular wedding seasons.